For the majority of companies, a digital data room is an indispensable tool for any business transaction. Selecting the best VDR solution can make the difference between a efficient process and one that is difficult and can hinder deal success.

In addition to robust physical security measures such as backups of data offsite and fire protection, a reputable virtual data room service will offer customizable features that will further safeguard sensitive information. These features include encryption of data both during transport and at rest, dynamic watermarks on each page of any document that is printed or viewed as well as granular permissions to users that allow administrators to control who can view print, download, or view documents.

A virtual data room can provide the benefit of having an easy way to keep and share sensitive files. This cuts down on the time spent emailing documents and allows easier access to documents when conducting due diligence or project coordination, as well as other business tasks.

Additionally, a good virtual data room will provide an audit trail of all documents and user activity. This is a vital feature for companies operating in highly regulated sectors such as finance or healthcare where compliance is a must. The ability to track who has used the data, when and for how long, can assist in maintaining compliance in the event of an audit or investigation.

In a recent case, an important pharmaceutical company used the virtual dataroom to facilitate the merger of a different industry giant. The secure virtual data room implementation process efficient communication and improved data security offered by the VDR allowed the parties to come to an agreement quickly and effectively.